Privacy statement

Leeuwarden European Youth Capital 2028, available at viaEYC2028@leeuwarden.nl, attaches great importance to protecting your personal data and complies with the General Data Protection Regulation (AVG/GDPR). In this privacy statement, we inform you about how we handle personal data.

What data do we collect?

Via the contact form: name, email address and message.

Via the event registration form: name, email address, phone number, organization name, event name, event description, event date, event time and event location.

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Via Google Analytics: data about search behavior on our website.

Note: Failure to provide certain information may prevent us from fully fulfilling your request (e.g. contacting us or publishing an event).

Purpose of data processing and legal grounds

We process your personal data for the following purposes and on the following legal grounds:

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Contact form:

Purpose: To contact you and respond to your messages.

Legal basis: Consent. You explicitly consent to the processing of your data in order to be emailed back.

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Event registration form:

Purpose: To publish event details on our website and to be able to contact you if you have any questions.

Legal basis: Execution of an agreement.

Google Analytics:

Purpose: To understand the search behavior of our visitors and to improve our website.

Legal basis:

a) Consent via the cookie banner.

b) Legitimate interest (website improvement).

Google Analytics and Google Tag Manager

We use Google Analytics to collect data about the search behavior on our website. This includes:

• Internal Searches.
• Number of users using the search function
• Session statistics.
• Approximate geolocation.
• Browser and device information.
• We take measures to protect your privacy, such as IP anonymization.

Google Tag Manager

We use Google Tag Manager to manage technical scripts (such as Google Analytics) on our website. Google Tag Manager does not collect personal data itself, but facilitates the placement and management of cookies and tracking tools.

Data processing via Make

We use Make to automatically send data from our forms to our mailbox. This process is fully automated and the data is not kept longer than necessary to process your request.

Webflow

Our website was built with Webflow. Webflow can collect and process certain data as part of their services. For more information about their data processing, see their privacy policy.

Retention period

We do not keep your data longer than necessary:

Contact form details: Maximum 1 year after last contact.

Event details: Up to 3 months after the end of the event.

Google Analytics data: Up to 26 months

Data sharing

The event details (name, description, date, time and location) are posted on the website. No data is shared outside the EU.

Automated decision making

We do not use automated decision-making or profiling.

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Your rights

You have the right to:

Access, correction and deletion of your data.

Restriction of processing

Data portability.

Object to processing.

Withdraw consent (where applicable).

How? Please send a request to EYC2028@leeuwarden.nl.

We will respond as quickly as possible

Complaints

If you have a complaint about the processing of your data:

Please contact us at EYC2028@leeuwarden.nl.

You can also file a complaint with the Data Protection Authority via www.autoriteitpersoonsgegevens.nl.

Cookies

We use a Finsweet cookie bot for cookie compliance. You can change your preferences via the cookie banner. We use the following categories of cookies:

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Functional cookies:

Purpose: Necessary for the basic functionality of the website.

Consent required: No, these cookies are essential for the website to function.

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Analytical cookies:

Purpose: Used to analyze website usage and improve our services.

Consent required: Yes, via the cookie banner.

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Marketing cookies:

Purpose: Used for marketing purposes and ad personalization.

Permission required: Yes, via the cookie banner.

We do not use personalization cookies on our website.

Cookies and scripts are placed via Google Tag Manager for:

Analytical purposes (e.g. Google Analytics)

Marketing purposes (if applicable)

You can accept or reject these cookies via our cookie banner.

You can change your cookie preferences at any time via the cookie banner on our website.

security

We take appropriate measures to protect your data:

Data traffic encryption (HTTPS).

Access control to systems

Secure third-party storage (Make, Webflow).

Data processing via third parties

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Third parties

We use Google Tag Manager to manage third-party scripts (such as Google Analytics). These parties can process data outside the EU. Google complies with the EU-US Data Privacy Framework, which provides an appropriate level of protection for data transfers to the US.

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Changes

We reserve the right to amend this privacy statement. The current version is always available on our website.

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Last updated: February 7, 2025